Implementing the Pre-Award Phase of a Project or Major Procurement

Program Overview

In this program you will learn about...

In this program we cover the A-Z of the following Contract Types...

• Managing Competitive Tendering based Contracts
• Single Source Contract Management
• Negotiated Contract Management 

For each Contract Type we discuss best practices for...

• Pre-Award Planning

• Scope Formulation
• Contracting Strategy Formulation

• Prequalification
• Preparing/Reviewing Contract Conditions

• Preparing/Reviewing Special Technical Requirements
• Tender Package Preparation

• Bidding Process Management
• Bid Evaluation

• Award and Contract Agreement

Program Content

• Industry Terminology and Standards
• Pre-Award Work Process Flow Charts

Understanding the Need for, and, How to Prepare and/or Analyze:-

• Project Definition
• Scope of Work
• Work Schedule
• Cost Estimation
• Choosing Contract Price Risk you want to take
• Fixed Price - Lump Sum
• Fixed Price - Unit Rates
• Fixed Price - Part Lump Sum and Part Unit Prices
• Reimbursable Contracts Types
• Request for Proposals - Beauty Show
• Open Tender, Limited Tender, or, Single Source
• Company Policy - Impartiality in Bidding and Ethical Standards
• Planning the Tendering Project
• Invitation to Prequalify or Register
• Prequalification Form
• Tender Package Preparation
  • Technical Bid Documents
  • Key Technical Requirements
  • Handling Scope Related Risks
  • Tender Package Preparation...
  • Commercial Bid Documents
  • Key Contract Provisions
  • Variation Pricing
  • Attached Documents
  • Referenced Documents
• Managing the Bidding Stage
  • Document Delivery
  • Handling Queries
  • Bidder Meetings
  • Site Visits
  • Managing Contacts with Bidders
• Bid Evaluation
  • Bid Completeness Check
  • Implication of Bid Programs, Schedules, Projected Progress etc. Submissions
  • Handling Bid Reservations
  • Alternate Proposals Evaluation and Handling
  • Making Bids Comparable by bringing to same basis
  • Bid Clarifications during Evaluation
  • Negotiations during Evaluations
  • Award Recommendations
• Award
  • Letter of Intent
  • Letter to Proceed
  • Letter of Award
• Bonds and Guarantees
• Contract Agreement
• Intimating Unsuccessful Bidders
• Good Management Practices
• IT Tools to ...
  • Increase Productivity
  • Improve Quality (Meeting Real Needs)
  • Reducing Costs
  • Implementing E-Tendering
• Implementing Improvements