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Legal & Contracts Management

Professional Contract Manager




Introduction:

The overall aim of this course is to provide participants with the knowledge, skills, and tools required to manage contracts from inception to closure. Participants in this interactive course will learn about the activities conducted in each phase of the life cycle of a contract, methodologies used to manage each one of these activities, and the best practices used in contract management. The course will cover critical areas such as contract preparation, contract award, and contract administration

Targeted Groups:

All those involved in any aspect of preparing, implementing, managing or administering contracts and who are committed to prove their dedication to their professional growth

Course Objectives:

At the end of this course the participants will be able to:

  • Identify principles, definitions and major steps involved in the contracting process
  • Outline all contract preparation activities including planning, developing scope of work and identifying sourcing options
  • Recognize different types of contracts and the effect of each type on the risk allocation strategy
  • Develop criteria to invite, receive and evaluate bids
  • Apply contract administration tools and techniques to effectively manage the contract and avoid disputes during implementation
  • Resolve disputes collaboratively and amicably and outline alternative dispute resolution methods

Targeted Competencies:

  • Contract preparation
  • Contract administration
  • Preparing and evaluating bids
  • Planning contracting process
  • Resolving contractual disputes
  • Managing contractors

Course Content:

Unit 1: Principles of Contracts:

  • Defining a contract
  • Elements of a contract
  • Important concepts in contract used in contract management
  • Contract Stages
  • Problems in preparing and managing contracts

Unit 2: Contract Preparation:

  • Stages of contract preparation and management
  • Set-up contracting strategy
  • Contracting methods
  • Developing the scope of work
  • Problems with a badly written scope of work
  • Developing Evaluation criteria
  • Decision analysis worksheet
  • Terms and conditions
  • Determining sourcing strategy
  • Pre-qualification criteria
  • Prepare request for proposal

Unit 3: Contract Types and Strategies:

  • One or several contracts
  • Fixed-price contracts
  • Cost reimbursable contracts
  • Time and material contracts
  • Payment terms

Unit 4: Tendering and Bids Evaluation:

  • Principles of tendering
  • Objectives of tendering
  • Tendering process
  • Bids Evaluation
  • Preliminary examination of bids
  • Technical evaluation
  • Commercial evaluation
  • Total cost of ownership
  • Value for money
  • Most Economically Advantageous Tender (MEAT)

Unit 5: Contract Administration:

  • Purpose of contract administration
  • Documents needed to administer a contract
  • Contract administration tools
  • Role of contract administrators
  • Substantial completion
  • Lessons learned
  • Final settlement

Unit 6: Claims and Variation Orders:

  • Breach of contract
  • Money damages
  • Equitable remedies
  • Changes and modifications
  • Alternative dispute resolutions (negotiation, mediation, arbitration)