Management & Leadership Seminars

Successful Management Orientation In Simplifying The Procedures and Systems Of The Functional Process



The Objective:

This course aims to provide participants with an integrated understanding and practical information of the best methods and techniques to simplify the work.

Design, simplify and reduce unnecessary business correspondence. The course will also cover the human factors and how to overcome the participants' resistance to change and advanced administrative direction to develop work systems and simplify procedures.

The contents:

Symptoms and diagnosis of complications of work procedures:

  • Accumulation of work.
  • Multistage steps.
  • Non - productive workforce.
  • Refer to large numbers of files.
  • Many staff movements.
  • Multiple stages of control and review.
  • Unnecessary or meaningless signatures and approvals / multiple copies.
  • Case identical to the formal and procedural complexities and its images.

Ways / phases to simplify work:

  • Select and define the work or works to be simplified or to improve its performance.
  • Record the details of this work (details of the tasks).
  • Analyze task details (why, how, what, where, when, and who).
  • Reaching the maximum possible improvement.
  • Establish a new, improved way of doing the job.
  • Apply and follow the developed method.
  • Simplify work techniques.
  • Distribution work Schedule.
  • the to Do list.
  • List of activities.
  • Analysis.
  • What are time consuming activities.
  • Where are the necessary activities?
  • Is the best use of human potential done?
  • Have staff performed many tasks that are not related to basic work?
  • Is the work distributed evenly?
  • Flow Process Table.
  • Basis of preparing the table.
  • Used Symbols.
  • Operation.
  • Movements.
  • Investigation.
  • Delay.
  • Storage.
  • Analyze the table.
  • What's going on?
  • What is his necessity?
  • Where should I be?
  • When and in what order?
  • Who is doing this task and how to perform it?

Work Statistics:

  • The definition.
  • Business units.
  • Work scheduling.
  • Related tasks.
  • Division of labor.
  • Bottlenecks.
  • Required workers.
  • Attract attention.

Methods / Steps of Work Statistics (Measurement):

  • Factor selection.
  • Calendar conditions.
  • Divide the work into elements.

Determine how long each item will perform by:

  • Backward.
  • Cumulative.
  • Calculate the rate.
  • Time Selected.
  • Normal time.
  • Deductions.
  • Standard time.
  • Study the delay rate.
  • Calculate time through models.

Economics of Movement:

  • Workplace.
  • Dimensions of the human body.
  • Fundamentals of the study of labor movement.
  • Hands movement.
  • Fingers movement.
  • Arms movement.
  • Movement of legs and body.
  • Combined movements.
  • Layout Studies.
  • Workplace Maps.

Work Flow Methods:

  • Forms.
  • Sequential form.
  • Parallel model.
  • Combined model of the unit.

Workflow Control Factors:

  • Work factors.
  • Workload.
  • Oscillation in the workload.
  • Partial loss.
  • Availability of work tools and equipment.
  • Workplace space.

Workers Factors:

  • Staff specialties.
  • Employee skills.
  • Working time.
  • Timing of work.
  • Flexibility.
  • Regulatory regulation.
  • Employees' interests and interests.

Management Factors and Objectives:

  • the speed.
  • Economy in manpower, equipment and cost of units.
  • Quality.
  • Accuracy.
  • Consistency.
  • Suitable for the public.

Control and identification of paperwork and forms:

  • Simplicity and homogeneity as goals.
  • Elements of controlling paper forms.
  • Objective direction.
  • Question Direction.
  • Registration.
  • Analysis.
  • Standardization.
  • The definition.
  • Specifications.
  • Effective functional preservation of forms.
  • Administrative Group Forms.
  • Financial Group Forms.
  • Production Group Forms.
  • Material Collection Forms.
  • Maintenance Group Forms.
  • Digital archiving of forms.
  • Standardization of forms.
  • Size and shape.
  • Number of copies.
  • Weights and grades.
  • Colors.
  • Printing.
  • Mechanical properties.
  • Numbering.
  • Reproduction.
  • Dates.
  • Development / Evaluation / Control.
  • Analysis of forms.
  • Ways of writing.
  • Procedures.
  • the design.
  • Transcription.
  • Determine the path of the forms.
  • Amounts.
  • Original and Transcription.

Human factors in the simplification of work:

  • Reject criticism.
  • Resist change.
  • Habit.
  • Dependency.
  • Vision.
  • Insecurity.
  • backing down.
  • Change strategies.
  • Join hands to solve problems.
  • Appreciation.
  • Compile the efforts of the working groups.
  • Organizational Guide..
  • Participation in management.
  • Participation in decision-making.

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